It’s only a fingertip away. The Evoko Room Manager is the beautiful touch-screen solution for all your meeting rooms. Make sure they’re being used in a truly effective way. Forget about double bookings, confusion and interrupted meetings. Book conference rooms easily and then have all information presented on the screen. Integrates seamlessly with the existing e-mailserver. Now you’ll get full insight into your organization’s meeting patterns to optimize resources. Get decision-making support that really cuts costs. If you have rooms for improvement – get in touch with the Evoko Room Manager.

Clairity is key
A meeting should be well planned, yet relaxed. See at a glance if the room is vacant or not by means of the screen’s red or green LED illumination. With Evoko Room Manager bookings for all conference rooms couldn’t be easier, no training is needed.

It doesn’t matter where you are. Book, cancel or extend a meeting in your own electronic calendar or directly on the screen outside the meeting room. If the room is busy, Evoko Room Manager will tell you where the nearest room is available. The units synchronize with MS Exchange, Office 365 or Google Apps for Business to always show the latest information.

Statistics can help us take wise decisions. With the Evoko Room Manager you get all the information you need to optimize the use of meeting-rooms and equipment. How much do you use your meeting rooms and are some used more than others? Was that meeting-room optional for a certain group? Any broken equipment? Export full reports directly to MS Excel. Get the Business Intelligence you need with the Evoko Room Manager and cut costs.

Book a meeting

• Book directly on the screen for ad hoc or get an overview of what other rooms are free
• Book in your normal calendar software by simply adding the room to your calendar appointment
• Book on a smartphone or tablet by adding the room as an invitee

Extend or end current meeting

1. Touch the screen
2. Chose ”Extend This Meeting”
3. Chose what time you want to extend to

–––––––––––– OR ––––––––––––

1. Touch the screen
2. Chose ”End This Meeting”
3. Confrim

1. Touch the screen
2. Chose ”Report issue”
3. Select the equipment that needs to be repaired
4. An e-mail is automatically sent to the facility manager
5. The broken equipment is showed in red on the screen

10 min before the meeting starts a confirm button shows up on the screen. If not pressed within the set time limit (up to 30 min after meetings start), the meeting room booking will be released, making the room free for others.

5 minutes before the confirmation time runs out you get an e-mail reminding you to confirm.

All inclusive